For our client, an international energy company with a strong presence across European markets, we are looking for an experienced and highly organised Executive Assistant to support the Managing Director and Management Team.

Our client is an established player in the energy sector, operating in a dynamic and rapidly evolving market. The organisation combines an international working environment with a strong focus on sustainable energy solutions, commercial development and long-term growth.

The successful candidate will play a key role in ensuring the smooth day-to-day operation of the Managing Director’s office, working closely with senior management and internal and external stakeholders.

Key responsibilities

• Take ownership of the Managing Director’s diary, coordinating meetings, appointments and business priorities across both short- and long-term horizons.
• Serve as a key point of contact for matters requiring the Managing Director’s involvement, resolving routine issues independently and ensuring urgent topics are escalated appropriately.
• Organise and coordinate Management Team meetings, leadership meetings, offsites and Supervisory Board sessions, including preparation of agendas, presentations, briefing documents, meeting logistics and action follow-up.
• Manage business correspondence, approvals, signatures and important deadlines, while also supporting travel arrangements, expense reporting and onboarding activities for new members of the management team.
• Provide day-to-day administrative support to Management Team members, including coordination of invoices, expenses, approvals and other organisational matters.
• Stay one step ahead by anticipating organisational needs, keeping documentation and templates up to date and identifying opportunities to streamline recurring administrative processes.
• Ensure a high standard of confidentiality and professionalism when handling sensitive business and management information.

Your experience and profile

• 3–5 years of experience in an Executive Assistant, Senior Administrative or Team Coordination position, preferably in an international, corporate or matrix environment.
• Previous experience supporting senior executives and coordinating management-level meetings and activities.
• Strong organisational skills, with the ability to manage multiple priorities, deadlines and stakeholders simultaneously.
• Excellent command of Microsoft Office, particularly Outlook, Word, PowerPoint, Excel and Teams.
• Proactive and dependable, with a hands-on approach, strong attention to detail and the ability to work independently.
• Professional, discreet and service-oriented, with excellent interpersonal and communication skills.
• Fluent Polish and English, both written and spoken, with confidence in communicating with senior management and external business partners.

What we offer

• Full-time employment based on a permanent employment contract.
• The opportunity to develop your career within an international organisation playing an active role in the transformation of the energy sector.
• A comprehensive private healthcare package supporting your health and well-being.
• Co-financing of a Multisport membership, giving you access to a wide range of sports and recreational activities.
• Access to foreign language courses during working hours.
• Flexible working arrangements, including the possibility of hybrid work.
• A centrally located office with an attractive view.
• Information regarding the salary range and additional elements of the remuneration package will be shared during the subsequent stages of the recruitment process.