PROCUREMENT ASSOCIATE

 The Procurement Associate is responsible for leading and coordinating the supply chain market intelligence for the company from the perspectives of historical prices and evolution, supply chain relations and order books, and development of local supply chain development regions. 

His or her responsibilities will range from creating databases to manage company knowledge to providing regular and ad hoc analysis to support negotiation, strategy and development decision-making processes.  

He or She will act as the focal point for market intelligence consultancies and analyst. 

The candidate must demonstrate the focus and drive dedicated to the development of the supply chain and knowledge and its application to specific situations. 

The Procurement Associate is expected to support procurement/contracting cycle aiming to achieve the best cost-effective conditions, lowering risk and ensuring the delivery of all products and services required for the different phases of the projects on time, on budget and with the relevant performance and delivery guarantees. 

MAIN ACCOUNTABILITIES 

  • Support different procurement processes in the company and the projects, understanding scopes of works and conditions in order to integrate those in the company knowledge and support ongoing negotiations. 
  • Analyses trends and forecasts within the market with respect to suppliers, prices, quality, availability or technological change. Understand supplier’s capability to deliver products and services according to requirements. 
  • When required, being able to integrate overall procurement schedules in coordination with the heads of procurement, the technical department and the project managers, capturing procurement and engineering lead times together with project milestones. 
  • Develop and execute procurement strategies to meet business goals and ensure compliance with processes to carry out, support and execute the complete Request for Proposal process according to the guidelines of the OW Commercial Department and the OW procurement policy. To prepare the commercial specification and contractual package centralizing the communication with internal/external stakeholders, process activation, negotiations, commercial and contractual assessment, awarding/contract signature management/closing. Contracting Strategy:  Support OW contracting strategy to provide the company with the best price, deadlines, quality, and other commercial/contractual conditions in order to minimize the risk and optimize the projects. 
  • RFP management: Receive, analyse, tabulate bids, and prepare commercial and contractual report. Moreover, analyse the technical assessment in order to assure a homogenized scope for the different bids and review different alternative proposed by the suppliers in order to improve scope/price. All these activities will be performed as a competitive and fair process.  
  • Contract Management: Modify and adapt the OW contract template to each service/supply to be contracted in accordance with the project specification, constrains and contracting strategy.  It must ensure that all terms and conditions required by OW are met.  
  • During the tender, other related activities will involve the centralization and coordination of the internal stakeholders which are part of the negotiation such as legal, risk assessment, P&C or technical departments. 
  • Challenge scope specifications to determine where unnecessary costs can be eliminated, and more value can be achieved. 
  • Establish a deep understanding of the market for the services, materials and equipment required. 
  • Liaise with end users to develop and review technical scope/commercial packages for competitive tender events. 
  • Coordinate the issuing of tenders and the evaluation of returns. 
  • Deal with claims mitigation and challenge cost disputes with 3rd party suppliers.  
  • Provide expert advice on supply chain risks, demonstrating in-depth market knowledge of both commercial and technical aspects.  
  • Use influencing skills to encourage procurement change and engagement across the business where applicable. 
  • Set out contracts that are fully compliant to support our business needs which are legally binding, mitigate any and all commercial risk to OW and drive appropriate supplier performance through effective KPIs. 
  • Identify new potential suppliers in order to create additional competitiveness and market tension for various project areas. 
  • Support ad-hoc management-level reporting. 
  • Provide lessons learned on the projects and participate in wider OW knowledge groups with peers across projects contributing to the application of synergies across the group. 
  • Foster collaboration and teamwork with the OW corporate areas facilitating the efficiency in works related to the Project and alignment with OW practices. 

ACADEMIC BACKGROUND 

  • Degree in Engineering (Civil, Electrical or Mechanical) or Commercial. MBA will be valuated. Any additional training in renewables or wind energy will be highly valued.     

LANGUAGES 

  • Fluent in English (speak and write) at negotiation level and  (native).. 

Ability to read, write and speak other languages will be a plus. 

PROFESSIONAL EXPERIENCE 

3-5 years of experience. Negotiation skills and experience with sourcing of goods and services, preferably related to offshore wind, renewable energy, oil and gas or energy industries. Experience in other roles such as Project Management, Tendering, Contracts Management or Engineering could be considered fulfilling with the below mentioned skills. 

KNOWLEDGE 

  • Strong knowledge of procurement and supply chain management 
  • Deep understanding of cost drivers on contracts, demonstrating transparency and overall value. 
  • Understanding of contract law (preferably FIDIC and/or LOGIC contract styles) 

SKILLS 

  • Strong negotiation and analytical skills 
  • Excellent communication skills including report writing and presentation and the ability to communicate effectively with partners, contractors and consultants. Have a positive, result-oriented and proactive approach to wide range of tasks. 
  • Autonomy, pro-activity and capability to anticipate issues, establishing suitable solutions. 
  • Ability to challenge and influence 
  • Strong sense of values and ethics, as well as confidentiality when dealing with sensitive information 
  • Accountable, Organised and able to prioritise  
  • Excellent organization and reporting skills 
  • Ability to translate ideas and information into management-level presentations. 
  • Analytical. Attention to detail and critical mindset. 
  • Ability to draw conclusions and filter relevant information on large amounts of data and sources. 
  • Understanding of the fundamentals of financial analysis (corporate finance, managerial accounting, project investment analysis). 
  • Understanding of the fundamentals of Business analysis (competitive strategy analysis, market research, supply chain and operations management).  
  • Entrepreneurial and pro-active spirit who can work on their own initiative. 
  • Team-work mentality. 
  • Creative mindset and focus on innovation. 
  • Comfortable in a multi-tasking environment. 
  • Eager to learn and be part of a cross-cultural environment. 
  • Commitment and hard-working capacity. Able to work under pressure. 

OTHER REQUIREMENTS 

  • Job location will be  Flexibility to travel is required up to 50% of the time at local level and to HQ in Madrid when necessary or required. 
  • Advanced knowledge MS Office and 365
  • Database management skills

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