{"id":4872,"date":"2026-08-04T22:26:13","date_gmt":"2026-08-04T20:26:13","guid":{"rendered":"https:\/\/kalerecruitment.com\/?p=4872"},"modified":"2026-08-04T22:26:13","modified_gmt":"2026-08-04T20:26:13","slug":"contract-manager","status":"publish","type":"post","link":"https:\/\/kalerecruitment.com\/en\/contract-manager\/","title":{"rendered":"CONTRACT MANAGER"},"content":{"rendered":"<p>Our client is an international IPP with a large portfolio of wind, solar and BESS projects in Poland and other parts of the world. Currently, to support the legal department of the company, we are looking for a contract manager responsible for the negotiation and implementation of the contracts. <strong>The role is based in Warsaw<\/strong>, with two days of home office.<\/p>\n<p style=\"font-weight: 400;\"><strong>PURPOSE OF THE ROLE:<\/strong><\/p>\n<p style=\"font-weight: 400;\">To administer and follow up day to day the contractual relationship with the EPC Contractors, and ancillary contracts such as the Contract Engineer and to make sure every obligation, notice and deadline is captured, answered on time and put on the record in a form that will hold up later. This is a hands-on role, embedded in the project teams.<\/p>\n<p style=\"font-weight: 400;\"><strong>KEY RESPONSIBILITIES<\/strong><\/p>\n<p style=\"font-weight: 400;\"><strong><em>Contractual communication \u2014 the bulk of the role<\/em><\/strong><\/p>\n<ul>\n<li>Draft, issue and control all formal correspondence and documentation (MoM\u2019s etc.) to and from the EPC Contractors \u2014 notices, instructions, responses, determinations \u2014 under the correct sub-clause and within the contractual response periods.<\/li>\n<li>Run the correspondence and notices register: log, route, assess and close out every incoming item, so no Employer deadline is missed or unintended steps are taken in project critical processes such as BoM, FAT, MAF, Supply Chain and ESG controls, or project completion.<\/li>\n<li>Act as the single point of contact for contract interpretation and communication for the project team.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong><em>Contract and specification checking<\/em><\/strong><\/p>\n<ul>\n<li>Check Contractor submittals, design deliverables, method statements and progress claims against the Contract, the Employer\u2019s Requirements and the technical specifications; pursue deviations in accordance with the project governance and processes.<\/li>\n<li>Maintain the obligations and deliverables register across all packages, including the company&#8217;s own obligations and the lender requirements flowing into the EPC contract.<\/li>\n<li>Assess variations, change orders and claims (extension of time, cost) for entitlement, notice compliance and impact; prepare Employer\/Investor\u2019s position and supporting records.<\/li>\n<li>Administer securities and insurances \u2014 advance payment guarantee, performance security, retention and warranty bonds, parent company guarantees \u2014 including wording and diarised expiry.<\/li>\n<li>Support milestone and payment certification, delay-damages accrual and set-off, taking-over, the defects notification period and close-out.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong><em>Contract administration of the Contract Engineer engagement<\/em><\/strong><\/p>\n<ul>\n<li>Follow up the contract administration of the organization\u2019s agreement with the Contract Engineer: deliverables, team mobilisation and workload against the agreed BoQ, invoicing, additional-services requests, variations and close-out.<\/li>\n<li>Track the Contract Engineer\u2019s reporting and record-keeping obligations and flag deviations early. The relationship with the Contract Engineer is owned by the Project Director and the Business CEO; you provide them the contractual facts.<\/li>\n<li>Work daily with the Contract Engineer\u2019s project managers, site engineers and inspectors; translate site findings (NCRs, punch lists, delays, test results) into contractual action and back. Attend the weekly technical and progress meetings.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong><em>Issue tracking and reporting to leadership<\/em><\/strong><\/p>\n<ul>\n<li>Own the issue log, the claims and variations register and the contractual risk register, and drive open items to closure.<\/li>\n<li>Report weekly and monthly into the project line, and into the legal line on matters with precedent or business-wide effect; provide the contractual input to shareholder, lender and LTA reporting, conditions-precedent evidence and drawdown packs.<\/li>\n<li>Escalate early \u2014 decision-ready summaries of exposure, options and recommended action, not raw correspondence.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong><em>Beyond SKD<\/em><\/strong><\/p>\n<ul>\n<li>Build the company&#8217;s knowledge base: contract management toolkit \u2014 templates, registers, notice playbooks, lessons learned \u2014 so the next project starts from a working system, not from scratch.<\/li>\n<li>Grow your role of contract management to be impactful across projects for further company projects as the portfolio grows, and support the Legal Lead and business development on wider business matters: contract review, supplier and counterparty agreements, compliance.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>REQUIREMENTS<\/strong><\/p>\n<ul>\n<li><strong>Near-native written English is essential. <\/strong>The majority of this role is drafting precise, unemotive, legally effective correspondence that must withstand later scrutiny in disputes up to supporting arbitration. Candidates will expect to complete a short drafting exercise.<\/li>\n<li><strong>Demonstrable FIDIC experience. <\/strong>Hands-on administration of a FIDIC-based EPC or turnkey contract \u2014 Silver Book (1999 or 2017) or an equivalent bespoke form of comparable complexity \u2014 including notice and claim discipline under Clause 20, variations under Clause 13, and extension of time and delay damages under Clause 8. Experience of FIDIC as amended by extensive Particular Conditions is essential; FIDIC (FCL) certification an advantage.<\/li>\n<li>5\u201310 years in contract management, contract administration or project legal work on large construction, energy or infrastructure projects. A combination of Employer \/ owner-side experience with Contractor experience strongly preferred.<\/li>\n<li>Degree in law, engineering, quantity surveying or construction management. A Polish legal qualification (radca prawny \/ adwokat) is an advantage but not required.<\/li>\n<li>Able to interrogate a Primavera P6 or MS Project type programme \u2014 critical path, float, as-built against as-planned \u2014 well enough to test a Contractor\u2019s extension of time submission.<\/li>\n<li>Exceptional organisation and attention to detail; comfortable in a dual reporting structure; robust under pressure from the Contractor and from our own team.<\/li>\n<li>Fluent Polish is a strong plus (authorities, DSO\/PSE, subcontractors). Utility-scale renewables, HV grid connection and project-finance exposure are advantages.<\/li>\n<\/ul>\n<p>OFFER:<\/p>\n<p>Attractive salary and benefits package<\/p>\n<p>Permanent or B2B unlimited contract.<\/p>\n<p>On a permanent contract you also can receive additional benefits: Medicover, Multisport, lunch vouchers among others.<\/p>","protected":false},"excerpt":{"rendered":"<p>Our client is an international IPP with a large portfolio of wind, solar and BESS projects in Poland and other parts of the world. Currently, to support the legal department of the company, we are looking for a contract manager responsible for the negotiation and implementation of the contracts. The role is based in Warsaw, &hellip;<\/p>\n<p class=\"read-more\"> <a class=\"\" href=\"https:\/\/kalerecruitment.com\/en\/contract-manager\/\"> <span class=\"screen-reader-text\">CONTRACT MANAGER<\/span> Read More &raquo;<\/a><\/p>","protected":false},"author":14,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"default","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","_expiration-date-status":"saved","_expiration-date":1793827380,"_expiration-date-type":"draft","_expiration-date-categories":[],"_expiration-date-options":{"expireType":"draft","id":4872}},"categories":[16],"tags":[],"_links":{"self":[{"href":"https:\/\/kalerecruitment.com\/en\/wp-json\/wp\/v2\/posts\/4872"}],"collection":[{"href":"https:\/\/kalerecruitment.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/kalerecruitment.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/kalerecruitment.com\/en\/wp-json\/wp\/v2\/users\/14"}],"replies":[{"embeddable":true,"href":"https:\/\/kalerecruitment.com\/en\/wp-json\/wp\/v2\/comments?post=4872"}],"version-history":[{"count":0,"href":"https:\/\/kalerecruitment.com\/en\/wp-json\/wp\/v2\/posts\/4872\/revisions"}],"wp:attachment":[{"href":"https:\/\/kalerecruitment.com\/en\/wp-json\/wp\/v2\/media?parent=4872"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/kalerecruitment.com\/en\/wp-json\/wp\/v2\/categories?post=4872"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/kalerecruitment.com\/en\/wp-json\/wp\/v2\/tags?post=4872"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}